Hamilton County Department of Education

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Purchasing Department

The mission of the Hamilton County Department of Education’s Purchasing Department is to insure that all purchases are transpired in strict compliance with all applicable purchasing regulations governing the appropriate funding sources.

The primary objective of the Purchasing Department is to insure that the public’s monies are spent in purchasing goods and services in a manner which results in the School District receiving the best value at the lowest price. In order to achieve its primary objective the Purchasing Department conducts all of its bidding processes in a fair and equal manner which maximizes the number of companies in a fair and open competition. If you are interested in doing business with the Hamilton County Department of Education please do not hesitate to contact the School District’s Purchasing Department at (423) 209-8545.

If you would like to register immediately please see tabs in this section in order to complete the W-9 Information, which is required of all persons doing business with the School District, and the Vendor Application. A person should complete this application if they are interested in receiving bid packages.

Purchasing Forms

Asset Information Form Accounts Payable Claim Form Expense Voucher Form Independent Contractor Agreement Form Mileage Reimbursement Form Quotation Sheet Multiple Items from One Vendor Quotation Sheet Mulitple Vendors Travel Instructions W9/Vendor Information Substitute IRS Form W9 for HCDE Financial database information Vendor Application and Commodity Listing HCDE documents for companies to be placed on our Bid Vendor database only

Hamilton County Dept of Education Purchasing Dept 3074 Hickory Valley Rd Chattanooga TN 37421 Phone: 423-209-8545 Fax: 423-209-8401 Email: doe_purchasing@hcde.org